Only the document owner can permanently delete a file or folder, and having documents owned by a central UMN account will mean when a staff member or student employee leaves the University or changes departments, important department documents will not go with them. Now right-click on the file that you would like to transfer ownership of and select Share. One way to ensure documents are not accidentally deleted or go missing is by using a departmental account and transferring ownership of all important department documents to that account. First, log in and open up Google Drive homepage. In the documents sharing settings: Go to the documents sharing settings First make the desired owner an Editor (if they are not already) Save Change their role to Owner Detailed Instructions are available in the Google support article: Transfer File Ownership. Even if members leave, the files stay exactly where they are so your team can continue to share information and get work done. Google shared drives is a shared space where teams can easily store, search, and access their files anywhere, from any device.įiles in shared drives belong to the team instead of an individual. There are two options for keeping departmental ownership of Google files: How do I ensure important department documents in Google Drive do not get accidentally deleted or go missing, especially when someone leaves the University or moves to another department? Solutions Otherwise, follow these steps: Type the email address of the new owner in the 'Invite people' field. OR Click the More menu and select 'Share.' If the new owner already has access, skip to Step 5. The original Owner will still have only the editing privileges. Transferring ownership in Google drive will lead the documents to be organized in a single folder, titled with the previous Owner’s email address. Ensure important department documents in Google Drive do not get accidentally deleted or go missing, especially when someone leaves the University or moves to another department. Check the box next to the file or folder you want to transfer to another owner. There cannot be more than one Owner at a time.
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